Fleet preventive maintenance: the basics.
Preventive maintenance means servicing vehicles on a schedule, before something fails. For a fleet, when and where that happens matters as much as the work itself.
By the Aperio service team · Updated 26 September 2026
The routine list, on every vehicle, on time.
A preventive maintenance program covers the routine work each vehicle's manufacturer schedules — oil and filters, tire rotations and swaps, brake and tire inspections, fluids, batteries and a safety check — plus a written record of every visit.
The goal is fewer surprises. A worn brake pad found at an inspection is a scheduled job; the same pad found by a driver on the road is a vehicle out of service.
Set by the vehicle, triggered by the data.
Manufacturers set intervals by distance, engine hours or time, often with a heavier schedule for severe duty: short trips, idling, towing and stop-and-go delivery routes. A fleet program should use the schedule that matches how each vehicle actually works.
On the Aperio fleet plan, oil is changed on a telematics-triggered interval of 10,000–15,000 km (6,200–9,300 mi) or on the manufacturer's interval; our estimates plan on one change every 12,000 km (7,500 mi). Telematics is included, software-only or with an Aperio device.
Service where the vehicles already are.
The cost of maintenance isn't only the invoice. It is also the hours a vehicle spends driving to a shop and waiting there. Servicing on the yard, or overnight while the vehicles are parked, keeps those hours on the road.
Aperio services fleets on-yard and overnight, from vans equipped for the routine list. Anything that needs a lift goes to an approved shop with itemised quotes. Routine work comes on one invoice and is tracked on one fleet dashboard.
Every visit, written down.
- A condition inspection when each vehicle joins, as the baseline.
- Photos and measurements from every visit.
- A service history for each vehicle, exportable for audits and resale.
- Recall and warranty tracking.
Regulated commercial vehicles also have their own inspection rules, such as driver trip inspections. A maintenance program supports those; it doesn't replace them.
About the fleet plan.
How many vehicles does the fleet plan need?
The fleet plan is for fleets of 10 or more vehicles, with volume tiers above 1,000.
What does the fleet plan cost?
$260 per vehicle per year, plus $20 per on-yard visit for the first 4 visits a year and $30 after that, and a one-time $60 onboarding fee per vehicle. The list price is for vehicles up to 6 L (6.3 qt) of oil; diesel and large-sump fleets are quoted.
Do you service fleets overnight?
Yes. We service fleets on-yard and overnight, so the work happens while the vehicles are parked.
Fleet pricing and vehicles.
